If you’re planning a move in or around Kansas City, you already know how overwhelming it can get. From packing to paperwork, there are dozens of tasks that can easily slip through the cracks. A well-structured moving checklist makes all the difference. It helps you stay focused, meet deadlines, and settle into your new home with minimal stress.
This guide breaks your move into manageable weekly tasks and includes a printable visual checklist for quick reference.
Why a Moving Checklist Works
Moving involves more than just packing boxes. You’re also dealing with logistics like utility transfers, address changes, paperwork, and a lot of decision-making. A checklist gives you a clear timeline to:
- Stay ahead of deadlines
- Reduce decision fatigue
- Avoid last-minute surprises
- Focus on one task at a time
Whether you’re moving from Overland Park to Westport or from out of state to downtown Kansas City, this checklist is your playbook.
What to Do 8 Weeks Before Your Move
You’re two months out. Now’s the time to start planning and organizing the move.
Tasks:
- ☐ Set up a folder or binder to track documents, receipts, and moving quotes
- ☐ Start researching moving companies in Kansas City and request estimates
- ☐ Choose your moving company and lock in a date
- ☐ Let your landlord know you’re moving out (if renting)
- ☐ Take inventory of items you plan to keep, donate, sell, or throw out
- ☐ Begin collecting boxes and packing supplies, or look into renting moving containers
- ☐ Set a moving budget that includes fees, deposits, supplies, and services
6 Weeks Before Moving
Packing and prep begin here.
Tasks:
- ☐ Pack items you won’t need over the next month (books, décor, out-of-season clothes)
- ☐ Label all boxes with contents and the room they belong to
- ☐ Notify your child’s school and start paperwork for any transfers
- ☐ Order any new furniture and schedule deliveries
- ☐ Take measurements in your new home to avoid furniture surprises
- ☐ Ask for time off work if you need a day or two around the move
- ☐ If you’re leaving the city, schedule goodbye visits or gatherings
4 Weeks Before Moving
This is where moving logistics pick up speed.
Tasks:
- ☐ Confirm moving details with your chosen company
- ☐ Start the address change process with the USPS and any important institutions
- ☐ Schedule utility disconnections and new service connections at your new address
- ☐ Find local providers in your new area for health care, pet care, and more
- ☐ Make travel arrangements if your move involves long-distance driving or flights
- ☐ Start packing non-daily items room by room
- ☐ Host a moving sale or list items for sale online
2 Weeks Before Moving
The bulk of packing should be nearly done.
Tasks:
- ☐ Pack all but your daily essentials
- ☐ Confirm parking, elevator access, or special instructions with your movers
- ☐ Schedule a cleaning service or plan to clean your current home yourself
- ☐ Make sure all tech devices are backed up and cords are packed together
- ☐ Refill prescriptions and update your pharmacy if needed
- ☐ Use up perishable food in the fridge and freezer
1 Week Before Moving
Final prep mode.
Tasks:
- ☐ Pack a “first-night box” with toiletries, bedding, towels, tools, snacks, and clothes
- ☐ Set aside personal documents, medications, and valuables to carry with you
- ☐ Defrost and clean your refrigerator and freezer
- ☐ Make sure everything is labeled and sealed
- ☐ Confirm move-in times and access details for your new home
- ☐ Confirm babysitter or pet care if needed during the move
Moving Day
Time to execute the plan.
Tasks:
- ☐ Walk through your old home one last time to make sure nothing is left behind
- ☐ Take photos of your home after cleaning and before handing over the keys
- ☐ Keep your essentials box and valuables with you
- ☐ Oversee the loading process and confirm the item inventory with the movers
- ☐ Make sure utilities are working at your new place before the truck arrives
- ☐ Start with the essentials box when unpacking
- ☐ Don’t forget to thank or tip your movers if they did a great job
After the Move
The heavy lifting is done. Time to settle in.
Tasks:
- ☐ Check for any damaged or missing items<
- ☐ Contact your utility providers if anything isn’t working
- ☐ Register your car and update your driver’s license (Missouri or Kansas)
- ☐ Register to vote in your new district
- ☐ Get to know your neighbors and explore your neighborhood
- ☐ Leave an honest review of your moving company
- ☐ File and organize your move receipts for taxes or reimbursement, if applicable
Bonus: Explore Kansas City Like a Local
Once you’re settled, make time to enjoy what KC has to offer. Whether you’re new or returning, don’t miss:
- The City Market for fresh produce and local eats
- West Bottoms for antiques, boutiques, and historic vibes
- Brookside for charming streets and cozy cafes
- The Nelson-Atkins Museum of Art for world-class exhibits
- Loose Park for family outings and green space
- Power and Light District for nightlife and entertainment
Ready to Make Your Kansas City Move Simple?
Looking for movers who actually make the process easier? Moving Proz is based right here in Kansas City and handles everything from local apartments to large family homes. Request your free estimate now and let the pros take care of it.
Get a free quote today!
Move smart. Move local. Trust the pros who know Kansas City best.