How to Prep For Moving Out of State

September 6, 2021

An out of state move is stressful enough without adding all the logistics and packing into the mix. It can also be stressful knowing you are moving away from places you are familiar with, beloved family and friends, co-workers and a steady job. Plus, moving out of state poses many different challenges and requirements in terms of registration, insurance and more.

But whether you are moving long-distance due to a family move of your own free will, or due to a work relocation, the truth is, you will need some help. Long-distance moves pose more complexities and challenges than local ones do, simply because of the amount of miles involved. It’s more challenging to keep your belongings safe and intact, and it’s more challenging to time everything just right so that the trucks arrive when you do!

Here are some tips to prep for your out of state or long-distance move.

Start as Soon as Possible

Moves always take longer than you think. Even small local ones. So do yourself a favor and start planning for this move as far in advance as you can. When you give yourself plenty of time, you can rest easy knowing you won’t be rushed at the end. Slowly chip away at the tasks you have to do, taking baby steps to ensure your sanity.

No timeline is perfect, and there will likely be snafus and delays along the way, but getting the bulk of the planning done beforehand will help immensely.

About six weeks out, you should be:

  • Organizing all of the documents and papers you’ll require for your move. Keep them all in one place, either in a file on your computer or in a labeled folder. These documents should include a moving timeline and checklist, quotes from at least three movers, travel plan information, receipts for supplies, and confirmation on scheduled services.
  • Researching new neighborhoods and drilling down into where you may want to live. Think about your budget, what you’re looking for in a neighborhood, and proximity to schools and jobs. Will you be buying a new home right away or would a short-term rental be better in the interim?
  • Securing storage if there will be a gap between when you move out and when you move in.
  • Researching new dentists, doctors, mechanics, schools, etc.
  • Buying plane tickets if you plan to fly to your new destination. Are you going to sell your car, drive it, or have it transported?

Choose a Moving Method

Next, it’s time to think about how you will handle the move itself. Do you want to hire full-service movers to handle every little detail right down to the packing? Or do you want a combination of a DIY and a professional move, whereby you hire movers for labor only? The answer will depend on your personal preferences, the amount and type of stuff you have, and your budget. Whatever the case, call at least three movers now and get estimates.

Book the movers as soon as you can, as they tend to fill up quickly, especially at this time of year.

Address the Details

Now that it’s about two weeks before your move, the details will need to be taken care of. Change your address with the United States Postal Service, as well as with your bank or other financial institution. Call all your utility companies to schedule service shut-off, then schedule new service in the new home. Give them an exact date. Notify your car and health insurance providers and cell phone providers of the change of address too. Notify the IRS, register to vote in the new state, and update your car registration.


Now is also a good time to declutter your home. This will make it easier to pack up and organize the items you actually need and want to take with you. This will also save you money, as you won’t have to pay the movers to load junk onto the truck.

Learn About Your New Neighborhood

Now all there is left to do is wait till moving day, while packing up at your own pace. This is a great time to do some research on the new neighborhood. Get your kids excited about their new school and new rooms, and let them know what recreational options are available to them.

Pack Efficiently

If you are moving out of state, there is a good chance that the weather may be different. Pack in the interest of season. If you’re moving to a cold weather locale, pack your summer clothing and sandals first. You won’t be needing them for a while. Keep your winter gear within easy reach. The reverse is true. Pack boxes accordingly. And don’t forget to pack an essentials box for the first night in the new home, complete with a change of clothes, basic cleaning supplies, toiletries, prescriptions, and more.

When you make the commitment to pack efficiently, you will enjoy a more pleasant unpacking experience in the new digs. Do yourself a favor now and use a home inventory app to keep track of every time you plan to pack. Don’t forget to include a detailed label on each box about the contents and destination room. Take it small, and start packing room by room. It’s best to start with the rooms you don’t use very often, such as storage spaces, closets, attics, basements guest rooms and craft rooms.

Now you’re ready for moving day. We can help make it go smoothly.

Contact Moving Proz

If you are planning an out of state or long distance move soon, why not let us help you? We have the experience, equipment and fleet to relocate you hundreds of miles in a timely manner. Just contact us today for your free estimate and to schedule your move.

Overland Park: 913-815-4044
Lawrence: 785-915-9761
Kansas City: 816-945-6333